PRIVACY POLICY
Date of Preparation: 18.12.2024
DATA CONTROLLER
Name: Asianajotoimisto Juridicus Oy
Business ID: 10866596
Address: Annankatu 16 B 30, 00120 Helsinki
Email: info@juridicus.fi
Phone: 010 3717890
Website: https://www.juridicus.fi
Asianajotoimisto Juridicus Oy (hereinafter “the Firm”) processes personal data in accordance with the EU General Data Protection Regulation (2016/679; GDPR). This privacy policy describes how we process the personal data of clients, partners, and other stakeholders.
Data Processed and Retention Period
We may collect personal data from you as necessary for different purposes. The purpose of use determines what type of data is collected.
Regular Data Sources
- Information provided by the user (via the internet, by phone, or by other similar means).
WE PROCESS THE FOLLOWING PERSONAL DATA:
Website Visitors:
- IP addresses and cookie data
- Browser and device information
- These are automatically deleted within five years.
By contacting us via the website, email, or phone, you may voluntarily provide personal data that can be used for service provision and marketing. Personal data is processed within the limits allowed and required by data protection laws. These data may also be used in our own records for targeted advertising.
We may use partners to maintain customer and service relationships. These partners are committed to adhering to at least strict data protection policies. Otherwise, personal data is not disclosed to external parties.
Information Provided by Clients
The information you provide may include:
- Contact details (name, address, phone number, email)
- Communication and customer relationship data (billing and payment details, service and order details, customer feedback, communications, and cancellations)
- Permissions, consents, and restrictions
- Other data collected with the user’s consent, such as personal identification numbers when required for legal document preparation
The collection of the above-mentioned data is based on the individual’s consent, which can always be withdrawn (info@juridicus.fi). However, in the case of assignments, we may retain personal data provided for the execution of assignments and for protecting the rights of the parties, complying with statutory obligations, and for the retention period required by statutory limitation and accounting laws, as lawyers are always required to know their clients.
Additionally, in connection with assignments, we may collect personal data and details of clients’ structures and processes for compliance with anti-money laundering laws and the disqualification regulations of the Bar Association and retain them for the required duration.
Statutory or Legitimate Interest Data Collection from Partners
Data Collected on Employees, Interns, Witnesses, and Service Providers
- Contact details (name, address, phone number, email)
- Employment and internship-related data, collected to prevent workplace discrimination, ensure payroll compliance, occupational safety, and other employer legal obligations (e.g., job applications, work/internship contracts, working hours records, leave records, family leave, sick leave, other leaves, benefits, tax cards, and payment details)
- Data for witness compensation payments, such as billing and payment details, tax cards, and withholding/payment details
- Customer/service relationship data, such as billing and payment details, order details, communications, work and service contracts, and personnel information provided by service providers
These data are retained for the duration required by applicable labor and accounting laws.
PURPOSE AND LEGAL BASIS FOR PROCESSING PERSONAL DATA
Personal data is collected and processed for the following purposes:
- Service Provision: Providing legal services to clients.
- Customer Relationship Management: Customer communication and contract management.
- Compliance with Legal Obligations: Accounting and reporting requirements, as well as compliance with anti-money laundering laws and the Bar Association’s regulations.
- Marketing and Communication: Marketing and analytics based on consent.
- Ensuring Data Security: Protecting websites and IT systems.
The legal bases for processing include:
- Performance of a contract
- Consent of the data subject
- Compliance with legal obligations
- Legitimate interest
RETENTION PERIOD OF PERSONAL DATA
Personal data is retained as long as necessary for:
- Executing a contract
- Fulfilling legal obligations
- Handling legal claims
Retention periods are defined based on statutory time limits and the Firm’s internal policies.
DISCLOSURE AND TRANSFER OF PERSONAL DATA
We do not sell, rent, or disclose identified personal data to third parties. However, data may be disclosed:
- To authorities and the Bar Association as required by law
- To sub-processors (e.g., IT service providers) that guarantee GDPR-compliant data security
Data is not transferred outside the EU or EEA without appropriate safeguards.
DATA SUBJECT RIGHTS
A data subject can influence data collection and processing in the following ways:
Access, Correction, and Deletion of Data:
- The data subject has the right to inspect their stored personal data. Upon request, incorrect, incomplete, or outdated personal data will be corrected, supplemented, or deleted. However, data will not be deleted if it is necessary for compliance with legal obligations, protecting legal interests, or fulfilling a contract between the data subject and the data controller.
Data Portability:
- The data subject may request the transfer of their personal data that is processed automatically based on consent or contract by contacting the address provided in Section 1.
Right to Object and Restrict Processing:
- The data subject may object to direct marketing at any time. They may also object to other processing based on legitimate interest. In such cases, processing will be restricted while the grounds for the objection are assessed. Processing may also be restricted when the accuracy of personal data is disputed, pending verification of its accuracy.
Withdrawal of Consent:
- The data subject may withdraw their consent at any time by contacting the address provided in Section 1.
Right to Lodge a Complaint:
- The data subject has the right to lodge a complaint with a supervisory authority if they believe their data has been processed in violation of data protection laws.
Requests regarding rights can be sent to: info@juridicus.fi
COOKIES
The website uses cookies to enhance the user experience. Users can manage cookie settings through their browser.
DATA SECURITY
Technical and organizational security measures are used to protect data. These include:
- Password protection
- Access control management
- Firewalls and encryption technologies
- Regular security audits
- Proper access control and staff training
- Careful selection of subcontractors
CONTACT INFORMATION
If you have any questions about this privacy policy or wish to exercise your rights, you may contact:
Asianajotoimisto Juridicus Oy
Annankatu 16 B 30
00120 Helsinki
Phone: 010 3717890
Email: info@juridicus.fi
CHANGES TO THE PRIVACY POLICY
We reserve the right to update this privacy policy as necessary. We recommend reviewing it regularly.
